Data Retention

 

Data Subject

How long is personal data kept?

Why do we keep data for this length of time

Potential Members

We will retain personal data for 12 months from the date of our last contact.

To enable us to run the business efficiently - this is usually sufficient time for a potential Member to decide to become a Member.

Members

We will retain personal data for 7 years from the date that they ceased to be a Member. 

To enable us to comply with HMRC obligations.

Potential Partners

We will retain personal data for 36 months from the date of our last contact.

To enable us to run the business efficiently – it allows sufficient time for decision making.

Partners

We will retain personal data for 7 years from the date that they ceased to be a candidate.

To enable us to comply with HMRC obligations.

Potential Suppliers

We will retain personal data for 36 months from the date of our last contact.

To enable us to run the business efficiently – it allows sufficient time for decision making.

Suppliers

We will retain personal data for 7 years from the date that they ceased to be a supplier.

To enable us to comply with HMRC obligations.

Employees

We will retain personal data for 7 years from the date that they ceased to be an employee.

To enable us to comply with HMRC obligations.

Potential employees

We will retain personal data for 24 months from the date of our last contact.

To enable us to comply with HR obligations – for example, an Employment Tribunal claim regarding discrimination.

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